Human Resources

Holidays and summer administrative leave

Eligibility

All regular (non temporary) employees who work at least half-time (.5 FTE) are eligible. On call employees, temporary employees, and student workers are ineligible.

Employees on a leave of absence, including workers' compensation, do not receive holiday pay or summer administrative leave.

Holidays

The college observes eleven holidays each year. This list is updated each spring for the following academic year.

Subscribe to the holiday calendar. If you get an error message, make sure you are signed in to your Reed gmail account, not your personal gmail account.

Administrative leave on Friday afternoons during the summer

Each spring the college determines the administrative leave schedule for summer Fridays where the college will close at noon on certain Friday afternoons. Depending on one's role and responsibilities, not all staff will be able to take advantage of this time off.

Eligible employees who are scheduled to work these days may leave work early and receive pay for the entire day. Employees who take a sick day or vacation day on a Friday when the college closes early will be charged for a full day of sick time or vacation.

This time off during the summer is considered administrative leave and may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken. Employees who are not scheduled to work during an administrative leave day will not be paid for the time. Administrative leave half days for 2024 are listed below.

• June 14
• June 21
• June 28
• July 5
• July 12
• July 19
• July 26
• August 2
• August 9
• August 16

Holiday pay

Non-exempt (hourly) employees who are required to work on an observed holiday receive regular pay plus pay for the holiday (double time) in lieu of time off. Non-exempt (hourly) employees scheduled to work overtime on a holiday will receive one-and-a-half times their regular pay for overtime hours, plus pay for the holiday (double time-and-a-half).

Exempt employees receive their regular pay on observed holidays.

Part-time employees who work at least half-time (.5 FTE) are eligible for holiday pay if the employee is regularly scheduled to work on the holiday or the day that the holiday is observed. The employee is paid for the hours regularly worked on that day.

If an employee is scheduled to work on a holiday or on the day the holiday is observed and takes the day off, the employee must use vacation leave and will be paid vacation pay only.

If an employee is scheduled to work on a holiday or on the day the holiday is observed and takes a sick day, the employee must use sick leave and will be paid sick pay only.

Holidays and administrative leave days may not be accrued, carried over, traded, used as compensatory time or otherwise paid if not taken.

Timecards

Non-exempt (hourly) employees must mark hours as holiday or administrative leave, including summer administrative leave. Hours paid as holiday or administrative leave, but not worked, do not count towards overtime that week.

Exempt employees do not record holiday or administrative leave days on their time cards.

For custodial staff, the start time and day of one's shift determines if the shift is a holiday.