Conference & Events Planning

Campus Rental Request

Please note that due to heavy facility usage by the college, we are primarily considering external facility rental requests that take place during academic breaks (e.g. fall break in October, winter break from mid-December through mid-January, spring break in March, or summer break). Our summer rental period begins after Reunions (mid-June) and ends on July 31.

Students: Submit your room request through IRIS.

Faculty and Staff: Complete the Space/Event Request Form for all room or event requests.

For campus rental requests, please complete the following:

Daily Rental Rates

You can view our rental rates here. Rental rates are per-day charges.

Insurance

Please check box after you have read and understood that insurance is required for all external events/organizations.

Contact/Client Info

Host Organization Legal Name

Organization/Event Website

Primary contact name

Contact email

Contact phone

Event information

Event name

Short description of event

Date(s) and Time(s) of event

Event type

Facility/Space Requested

Expected attendance

If your rental request is for a wedding, please check this box to indicate that you have read and understood our wedding policies.

Will this event include minors?
Please note that Reed College is unable to host overnight youth conferences at this time.

Yes
No

Will this event require catering?
All facility rentals are required to use our on-site catering company for meals, banquets, and bars. Outside catering services are prohibited.

Yes
No

Will this event have alcohol present?
All facility rentals are required to arrange alcoholic beverages with our caterer. No external alcohol is permitted at any time during a rental event.

Yes
No

Will this event require lodging?
Lodging is available for summer conferences only. Reed College has limited lodging available with air conditioning.

Yes
No

Describe general event setup preferences (if known)

Additional requests or comments

Please review our Facility Use Rules and Restrictions. Check box to signify that you agree to abide by the rules and restrictions as detailed in the link.

Additional Documentation

Please upload any applicable documents or files pertaining to your event
Maximum file size is 10mb; .pdf, .doc, .docx, .png, or .jpg only.

Document