Guidelines

Office for Student Engagement Guidelines

The guidelines found on this page are meant to help you navigate the sometimes vague and confusing practices and procedures at Reed. For the most part, these guidelines are not new, but we wanted to put our operating procedures in writing so that the student engagement office can be more helpful and transparent. We have also attempted to capture some institutional history so that you will have some context for each included practice.

Below, you can either download a PDF including all guidelines or link to a web page for each individual guideline. As always, please visit the Office for Student Engagement if you have any questions or want more information. We’re always happy to talk.

• Academic Teams Domestic Travel Guidelines
• Academic Teams International Travel Guidelines
• Alcohol, Tobacco, and Other Drugs In Student Spaces and College Responses
• Campus Vendor Guidelines
• Event Registration Deadlines and Blocked Periods
• Event Safety Guidelines (Balls/Concerts/Large-Scale Events)
• Events with Sensitive or Potentially Harmful Content
• Fire Pit Guidelines
• Fire Dancing Permit Procedures
• Fire Performance Guidelines
• Fundraising Guidelines
• Gray Fund Pilot Use Guidelines
• Hazing Guidelines
• Mural proposals
• Noise Guidelines for Student Events
• Non-commercial Solicitation
• Political Season Guidelines
• Posting Guidelines
• Residence Hall Use for Student Events
• Structure Registration Guidelines
• Summer Student Space Agreement
• Van Use Policy and Procedures

Academic Teams Domestic Travel Guidelines

Adoption Date: Fall 2011
Updated: Spring 2024

Purpose: These guidelines for student travel ensure that we are encouraging our students to value their academics and classroom performance first, while also offering them opportunities to further develop themselves as individuals. This statement pertains to all students traveling on overnight trips directly connected to their participation in Reed-sponsored academic teams. Traveling off-campus on Reed-sponsored overnight trips is a privilege and should be treated as such by students.

Once the team travel schedule has been established, the following actions will be taken:

• At least three weeks prior to the proposed departure date, the team signator must provide the Office for Student Engagement with the names of all participating students.
• Participating students must fill out a Release of Information, and Student Engagement will submit the list to the Registrar and the Assistant Dean for Student Rights and Responsibilities for verification of academic and conduct standing.
  • If any student is found not to be in good academic or conduct standing, the student will not be permitted to travel. Some students may be granted conditional permission. In these situations, Student Engagement staff will meet with the individual to discuss whether or not it is a good idea for them to be traveling with the team. In academic instances, the final decision will be left up to the student. 
• It is all students’ responsibility to alert all professors whose classes they will miss at least three weeks in advance of their absence. If the professor does not approve of the student missing the class session in question, the student should notify Student Engagement staff immediately and will not be permitted to take part in the trip. Students will not be permitted to travel if they have not given their professors timely notice of their absence. Students are responsible for making up any work missed while traveling.
• If a student is denied permission to travel or decides not to go for any reason once tickets (e.g. airline, bus, etc) have been purchased on their behalf, the student may be held financially responsible for the associated costs and need to reimburse the college for costs. 
• At least two weeks prior to departure, each student must meet with Student Engagement staff to submit an indemnity and release form and to receive an emergency wallet card. These cards will contain the phone number for the Student Engagement staff member overseeing that particular trip and for Community Safety.
• Two weeks prior to leaving Reed for travel, the signator must provide Student Engagement with a  completed OSE Academic Teams Travel Itinerary sheet containing the following information:
  • The names and phone numbers of every person attending the trip
  • The name and phone numbers of all hotels/hostels/homes the team is staying at during the trip
  • All travel plans, including flight numbers/itineraries and rental car reservations
  • The name of the tournament being attended, as well as a contact person representing the tournament
• In the event of an emergency, Reed College Student Engagement staff must be notified by a member of the traveling student team, only after appropriate action has been taken to ensure the immediate safety of students and others (calling 911, going to the ER, etc.).
• Two weeks after each trip, the signator will meet with Student Engagement staff to debrief the trip and begin planning any future trips.
• Students of legal age are permitted to drink during Reed-sponsored trips, as long as alcohol use does not happen while students are actively participating in the academic/team/tournament activity and does not negatively impact their representation of Reed. For further information, see the Reed Drug and Alcohol Policy.

Please refer to the Risk Management Travel Webpage for more information about rental cars, personal car use, insurance, and accommodations. 

Academic Teams International Travel Guidelines

Adoption Date: Fall 2011
Updated: Fall 2023

Purpose: These guidelines for student travel ensure that we are encouraging our students to value their academics and classroom performance first, while also offering them opportunities to further develop themselves as individuals. This statement pertains to all students traveling on overnight trips to any foreign nation directly connected to their participation in Reed-sponsored academic teams. Traveling off-campus on Reed-sponsored overnight trips is a privilege and should be treated as such by students.

All domestic travel procedures also apply to international travel (please review above). The following are supplemental requirements unique to international travel.

• At least two and a half months prior to the proposed departure date, the team signator must meet with Student Engagement staff to discuss the trip. Students will not be permitted to travel to any countries currently on travel alert with the US Department of State, with very rare exceptions. 
• Once the travel has been approved, the signator must work with the Office for Student Engagement as well as International Student Services to obtain all necessary passports, visas, and other documentation as needed. 
• At least eight weeks prior to the departure date, the team signator must provide Student Engagement with the names of all participating students so that academic standing can be verified. 
• It is the students’ responsibility to alert all professors whose classes they will miss at least one month in advance of their absence.
• If the trip is longer than four days, the signator of the team must provide at least one status update to Student Engagement via email.

Please refer to the Risk Management Travel Webpage for more information about rental cars, personal car use, insurance, and accommodations. 

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Alcohol, Tobacco, and Other Drugs in Student Spaces and College Responses

Adoption Date: February 2010 
Updated: Spring 2022

Purpose:  This document serves as a guideline for the Office for Student Engagement and Community Safety staff members as they respond to Alcohol, Tobacco and Other Drug (AOD) incidents in student spaces.  The goal of this document is to provide students with clear and consistent information regarding Reed’s approach to AOD in student spaces.

This framework is meant to function as a guideline.  It is a flexible document that presents a range of possible tools depending on the context of each situation.  It is intended to support the College Drug and Alcohol Policy and the Alcohol and Other Drug Implementation Plan.  The goal is to work with signators before issues become more serious. The primary mission of Reed College is “to provide a balanced, comprehensive education in liberal arts and sciences, fulfilling the highest standards of intellectual excellence.” In service of this mission, Reed College strives to provide a healthy and safe environment in which students may live and study. Our Honor Principle guides and informs all behavior on campus and suggests “Any action that causes unnecessary pain or discomfiture to any member of the Reed community . . . is a violation of the honor principle.”

Student spaces should be used responsibly in order to allow all members of the Reed community to enjoy these spaces. The use of cigarettes and/or illegal substances in student spaces may discomfort other members of the community. Smoking of any substance inside a student space is harmful to the health of those exposed and poses safety risk in the event of a fire. In addition, Oregon law states that it is illegal to smoke any substance inside a public space or workplace. To address the issue of smoking and illegal substances in student spaces, we propose a series of steps that begin at a level appropriate for the violation and that escalate according to frequency and seriousness of the situation.

Definitions for responses
Minor:  Single incidents of smoking (any substance) or minors in possession of alcohol.

Serious:  From the AOD Implementation Plan – “The College also regards as a very serious violation of the Drug and Alcohol Policy providing to any individual (whether by sale or gift) of any hard drug (including heroin, cocaine and methamphetamine), in any amount. Individuals providing hard drugs to others knowingly subject another person to a potentially serious or even fatal risk of injury, typically without being able to verify the contents or strength of the substance or the tolerance of the recipient to that substance.”

Verbal discussion:  Any individual cited for an AOD violation in a student space, will be subject to the College’s established response as outlined in the AOD Implementation Plan, in addition to a verbal discussion with Community Safety and/or Student Activities staff. If Community Safety staff is unable to identify a specific student in association with an AOD violation in a student space, the subsequent verbal discussion would involve the signator and staff from Community Safety and/or the Office for Student Engagement.

Written notice to signator: This includes an email notification of the incident to the signator from the Office for Student Engagement and/or Community Safety staff.

Increased monitoring of student space:   Space could be monitored by the student signator,  Community Safety Officers or the Office for Student Engagement staff.

Make environmental changes to space:  This includes and is not limited to installation of access control devices, installation of additional smoke alarms, installation of lights that can't be turned off, removal of window coverings, etc. 

Action plan:  The signator will meet with Community Safety and/or the Office for Student Engagement staff.  Together they can brainstorm next steps, including contingencies should similar incidents recur in the future.

Temporary closure of space:  The space will be unavailable for student use for a short period of time.  Lengths of closures will increase with each violation.

Permanent closure of space: The space will be closed until it is reassigned to another student group.

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Campus Vending Guidelines

Adoption Date: 2000-2001
Updated: Fall 2021

Purpose: These guidelines are written to ensure that students, staff and faculty can live and work on campus free from unwanted disruption.

In the interest of every student's right to health, safety, and general privacy, Reed College prohibits solicitation and/or sales on college-owned property except with the specific written permission of the college. In order to obtain permission to vend on campus, students must contact the Office for Student Engagement (503-788-6692) and register the proposed vending event on IRIS at least five business days in advance. Permission must also be granted by the Director of Risk Management.

In those instances in which permission is granted, vendors are required to follow the following guidelines:

• Sales are limited to the business hours of Reed College (8:30 a.m. to 5 p.m., Monday–Friday) and during special events by previous arrangement.
• Each vendor/organization is only permitted to vend two days per month.
• No solicitation or sales will be allowed indoors, including the Residence Halls or the Dining Commons.
• Sales are permitted in the following locations: Gray Campus Center porch, Student Union porch, quad, and front lawn (only during special events, by permission).
• Vendors will not actively approach passersby.
• Vendors must provide their own tables, chairs, etc.
• Those vending on campus may not store merchandise or other materials on campus between visits.
• Vendors may bring cars and trucks up to the Kaul entry to unload merchandise. After unloading, they must park in designated parking areas.

Event Registration Deadlines and Blocked Periods

• Event/meeting organizers need to reserve space on campus and order setups at least five business days before they are needed. This timeline ensures that all of the staff responsible for reserving the space, set up, clean up, unlocks, catering, AV and grounds will have time to adequately support the event.
• After the event has been registered, it needs to be finalized 2.5 days in advance.  This means that all approvals must be granted.  The student is responsible to set up necessary approval meetings.
• Complicated events may require more than five days to organize.
• Be aware that Office for Student Engagement staff might not always be available on a walk-in basis, so please plan ahead. Students are welcome to make appointments to register events to be sure of staff availability.
• Be aware that registering five days in advance does not guarantee availability of spaces.

• Events can be registered over the summer for the fall after August 1.
• Fall semester events can take place beginning the first day of classes and ending the Thursday before the dorms close for winter break. Spring semester events can take place beginning the first day of classes and ending the Sunday preceding finals week.
• Students cannot register events that take place during winter and summer breaks, or during Orientation, Paideia, or Renn Fayre (except with permission from the coordinators of said events).

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Event Safety Guidelines (Balls/Concerts/Large-Scale Events)

Adoption date: Spring 2022

If you are organizing a ball, concert, or other large-scale event, please adhere to the following safety guidelines.

• Utilize UL listed power strips vs. extension cords to reduce the risk of fire
• Adhere to capacity limits to ensure safety of the crowd (SU capacity is 213)*
• Speaker cabinets should be set up properly to reduce the risk of them falling
• Eliminate trip hazards from stage or audience viewing area
• No use of sharp edges or glass in stage material or decorations
• Decorations that may be combustible can not account for more than 20% of the wall/ceiling/floor space 
• Do not block emergency exits or equipment
• Immediately clean up spill or slippery floors
• No smoking allowed
• No use of pyrotechnics or lasers
• No open flames
• No fog/smoke machines

*Adhere to Covid-safe ball guidelines and capacities until further notice.

Events with Sensitive or Potentially Harmful Content

• What content could be potentially harmful and to whom?
• How might one’s event interact with relevant policies/statements?
• How will one notify community members of the content in question before the event?
• How will one communicate the nature of the content to the audience?
• If people disrupt or protest one’s event, how might the group deal with these situations?
• Is the group willing to give people contact info for campus staff to report complaints?
• If there is negative feedback about the event, how will the group communicate with students and staff?
• If there is negative feedback about the event, how will the Office for Student Engagement communicate with the group about it?

• If deemed necessary by the Office for Student Engagement staff, the signator or event organizer should post a sign(s) reading, “The event taking place in this space from ____ to ____ tonight contains content that may be considered _____,” at every entrance to the space with a brief description of the event.
• Consider a location that is most suitable to the content and nature of the event.
• Announce content at the beginning of the event (possibly during event as well)

Fire Pit Guidelines

1. Locate the pit at least 50 feet from structures and other combustible materials (e.g., trees, bushes, others). The two approved locations for use of the pit are the Quad and in front of the Library.
2. Limit the duration of the fire to three hours.
3. Eliminate conditions that would cause the fire to spread to within 50 feet of any structure. Do not stack your wood or have other flammable items near the fire pit.
4. Use only cut wood, and only enough kindling and paper to start the fire. No other items should be burned in the pit. Many items such as building material may cause safety hazards or toxic fumes.
5. The woodpile in the fire pit must be less than 3 feet in diameter and less than 2 feet in height.
6. Do not use items such as gas, lighter fluid, etc. to start your fire. Use as little paper as possible.
7. Have a garden hose connected to a water supply and three 3A-40 BC fire extinguishers available. Community Safety will check out fire extinguishers and a water key for the hose before the event. Your organization is responsible for the cost of replacing and/or recharging them. Student Activities will order these when they help you register the event.
8. The official organizer of the event must attend the fire constantly until it has been extinguished. This person must be sober and carry a copy of the burn permit and the event registration form.
9. Discontinue burning should hazardous conditions exist (e.g., wind, or other hazard) or should smoke emissions become offensive to occupants of surrounding property or at the discretion of a CSO.
10. Damage to the surrounding grounds may be the responsibility of the event sponsor.
11. The distribution of alcohol, as set forth in the Drug & Alcohol Policy, is prohibited.
12. The most important factor with the management of your event is the safety of every participant. If you become concerned that an individual or individuals are at risk, please contact Community Safety.

Fire Dancing Permit Procedures

• This is an annually renewed permit (Jan 1 – Dec 31).
• The permit cost is $150 – paid by senate.
• To apply, use the “Conditional Use Permit – Fire Art” form, check the “fire performance art venue” box. The form is signed by the Director of the Office for Student Engagement.
• A schematic of the performance spaces, including distances in feet, should be attached. Include a letter that describes the spaces (usually amphitheatre, GCC/Commons porch, and SU porch) and why they are safe despite not meeting the guidelines.
• A Fire Inspector will come and look at the space to determine if the permit will be granted.

• To apply, use the “Conditional Use Permit – Fire Art” form. Check the “Fire Art” box.
• This permit is currently free of charge.
• Each permit can have up to 10 names on it. One person can be responsible for one permit.
• For each permit, the applicant should come with enlarged photocopies of the ID for each of the ten people listed on the permit.
• Specify that this permit is for the practice burns every Thursday.
• You will need an additional permit for specific performances – You can use the IDs that are already on file at the Fire Bureau for these permits.
• You must apply for permits at least a week ahead of the performance.
• If you have a performer who engages in “fleshing” of audience members or other types of performance that would require a waiver as per the fire regulations, indicate this in your application.
• If you would like to have more than two performers in the performance area at once, indicate this in your application.
• When asking for exceptions like those listed above, indicate what types of precautions will be taken (extra spotters, more safety precautions, etc).

• Burns cannot occur during state or county burn bans. There is no good system to determine if there is a ban. Do a web search for “Multnomah county burn ban” or call the Fire Marshall to see if there has been one issued.
• You can appeal the terms of the permit if you do not include the above exceptions or if they are not approved. There is not a formal appeals process. Submit a site plan and letter with an explanation to the Fire Inspector.

Fire Performance Guidelines

Fire Performance Art

1. GENERAL
   1. This policy is established May 10, 2001.
   2. The purpose of this policy is to provide guidelines to advise fire performance venues and artists of safety considerations and practices consistent with fire and life safety codes and public assembly safety concerns.
   3. This policy applies to all acts of fire performance art occurring within all areas in which Portland Fire & Rescue has authority­. Fire art refers to performances or demonstrations such as fire breathing, fire juggling, fire dancing, etc. Not included: pyrotechnics and flame effects (these are addressed in a different policy and require a separate permit).
   4. The business owner, event coordinator and the fire performer are responsible for all aspects of fire and life safety. Failure to possess a current permit and follow the minimum requirements set forth in this document will result in revocation of permit, future permits and/or issuing of citation(s).
   5. Fire performance artists shall:
      1. Be at least 18 years of age
      2. Have valid, state issued identification and Fire Performance Permit readily accessible at each performance
   6. Audience:It should be recognized that audiences, especially youthful ones, may not fully understand the dangers associated with fire performance art. Every effort should be made to emphasize the safety precautions and dangers of such activity.
2. SPECIFIC
   1. References:
      1. 2007 Portland Fire Code, Section 308.3.7
      2. Portland City Code Title 31, Sections 31.20.110 and 31.40.020
   2. Definitions:
      1. Fire performance art: Any act (fire juggling/tossing, fire eating, fire dancing, etc.), in a public or private place, that utilizes fire.
      2. Venue: The property, facility, building, or room within a building where flame effects are used, intended to be used, or are prohibited.
3. PROCEDURESThe following information is provided for use by fire performance venues and artists.
   1. 1. Safety
         1. Space:
            1. A 25-foot distance shall be maintained between the fire-involved item and any member of the audience and any combustible item within the immediate performance area. The boundary should be marked and secured identifying this perimeter.
            2. The performance area should meet minimum perimeter requirements as demonstrated by the following:
               1. A three-sided performance area will be a minimum of 30’ in all directions away from a non-combustible background.
               2. Any area lacking a non-combustible background will be a 50’ radius minimum.
               3. A maximum of two performers shall be allowed within a performance area at any one time, with the boundaries expanded 5’ in all directions (ie a 55’ radius)
            3. A Fire Performance Art Venue’s interior space must be sprinklered and have a minimum 12-foot ceiling height. Approval will be dependent upon design, height and materials of the ceiling.
         2. Spotters:
            1. Spotters should be trained in first aid measures for burns and be knowledgeable in the use of, and have ready access to, fire extinguishers and extinguishing agents.
            2. Two trained spotter(s) shall be designated for each performance, one must maintain the perimeter, and the other spotters’ sole function is to provide safety through constant monitoring of the performance, audience, and fuel being used.
            3. Additional spotters may be required by the Fire Marshal when:
               1. There are three or more fire artists performing at the same time.
               2. There is a large audience in attendance.
               3. Any time the Fire Marshal deems necessary.
            4. Each spotter will have direct access to at least one 5-gallon open-topped bucket of water, minimum ¾ full, with a clean cup or ladle, provided for each fire performance area to cool any accidental burns. Additional water buckets may be required, dependent upon the circumstances of the performance and occupancy.
         3. If any excess fuel or flame reaches the audience or unintended materials, the performer(s) may be cited and the permit may be revoked.
      2. Extinguishing Agents:
         1. Each spotter is responsible for at least one 2A-10BC minimum classification fire extinguisher for each performance to combat any flammable or combustible liquid fires. The extinguisher(s) shall be readily available in close proximity to each of the spotters. The Fire Marshal may require additional extinguishers, dependent upon the circumstances of the performance and occupancy.
         2. At least one wet cotton towel (minimum size 15” x 24”) for each active fire performer and a wool or Nomex blanket shall be readily available to extinguish the fire implement(s). The towel should be white in color to differentiate its use from other towels that might be used to mop up flammable or combustible liquid spills. Colored towels for mopping up flammable or combustible liquids should be stored in a metal container with a tight fitting lid.
      3. Fire Implements:
         1. It is recommended that wick material consist of cotton wrapped in Kevlar (to prevent breakdown of the cotton as it burns). Synthetic materials should be avoided.
         2. If items are tethered to maintain control from launching into the audience, the tether shall be of non-combustible material in good repair, without fraying or cracking.
      4. Fuels: Common fuels include:

   Denatured Alcohol Lamp Oil (smokeless/odorless) “Fire Water” brand fuel Kerosene (recommended for outside use)

   Stove Fuel Isoparaffin Oil (Shell Sol T) “Allume Feu” brand gel fuel Biodiesel

   Note: Gasoline is prohibited under any circumstance. Fuel may be allowed in either the original container with the cap secured in place or in a UL Listed self-closing Flammable Liquid storage container, maximum one (1) gallon on site.
   1. Clothing: The clothing of performers should be of fire resistant materials such as Nomex and/or PBI. If it is not a fire resistant material, natural fiber such as wool, leather, or cotton will be worn. Clothing should be snug fitting and not come in contact with any flame. If there is any unintended or inappropriate flame spread during a performance, the performers permit may be revoked and a citation issued.
   2. Smoking: Smoking shall be prohibited within the boundary of the performance and fuel storage areas.
   3. Permits:
      1. Conditional Use Permit – Fire Art:
         1. Fire performance artists must obtain an annual “Conditional Use – Fire Art Permit” that will be valid only for a specified venue for dates noted in a calendar year, January 1 through December 31. Additional locations will be required to have separate permits.
         2. Once a Fire Art permit is issued, the artist may call the Fire Marshal’s Office Permit Desk at 503-823-3712, or e-mail the Public Assemblies Team at publicassembly@portlandoregon.gov, within 7 days notice of an upcoming performance to add any additional dates to their permit.
         3. Each application shall be accompanied by:
            1. A copy of the performer’s photo ID
            2. A written letter signed by the property owner or their representative authorizing the fire art performance.
            3. Letters will clearly indicate:
               1. The site address
               2. Business name (if applicable)
               3. Drawing with measurements outlining the performance area/perimeter
               4. Printed name/title of the person signing the letter
         4. Artists shall ensure that locations where they intend to perform hold a current “Conditional Use – Fire Performance Art Venue Permit”.
         5. Each individual performer will be responsible for obtaining a “Conditional Use Permit – Fire Art”.
         6. A permit with up to 10 performers may be obtained by a licensed business whose practice is to perform and entertain as professionals.
         7. Each performer and spotter or ‘handler’ needs to have photo ID on site, or, the permit holder will be subject to revocation of the permit and subject to citation.
      2. Conditional Use Permit – Fire Performance Art Venue:Fire performance venues including street fairs or outdoor public gatherings hosting a Fire Performance shall obtain an annual “Conditional Use – Fire Performance Art Venue Permit” through the Fire Marshal’s Office. A copy of this policy will be included with the permit application.
         1. Included with the permit application shall be:
            1. A site plan of the venue, including
               1. The dimensions of the performance area, seating and equipment layout
               2. Dimensions of the room, aisles, and location of exits.
            2. A written letter signed by the property owner or their representative authorizing the fire art performance shall be submitted with the application.
         2. Applications must be received 7 days prior to the initial requested performance to accommodate plan review and a site visit, prior to issuing a permit.
         3. The permit will be valid for one calendar year, January 1 through December 31.
         4. The permit, approved site plan and Policy CE C-7 (FIR 3.07) should be available on site at all performances and shall be presented upon request.
         5. Venues shall ensure that artists they intend to have perform hold a current “Conditional Use - Fire Art Permit”.
      3. Inspection: Venue owners, their representatives, and event coordinators for street fairs or outdoor public gatherings, are responsible to maintain the requirements as outlined in this policy during all fire practice and performance.

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Fundraising Guidelines

Adoption date:  Summer 2012 | Reviewed and updated: Spring 2022

Authors:  Kristin Holmberg (Office for Student Engagement), Jan Kurtz and Lindsay Nealon (Development) | Reviewer: Sarah Panetta (Development)

Purpose:  To offer clear guidelines for students and student groups engaging in fundraising activities so that they do not conflict with broader college fundraising efforts.

Did you know that tuition covers just 65% of Reed’s annual operating costs? The remaining 35% is funded by philanthropy. Reed is a non-profit organization and relies on generous gifts from alumni, parents, and friends to operate. The college is also required to follow strict IRS regulations in how gifts are solicited and receipted. The guidelines below exist because Reed needs to be thoughtful about how student groups raise money. We need to be careful that student-initiated fundraisers do not conflict with broader college fundraising priorities and that anyone asking for donations follows specific procedures.

• Student groups wishing to fundraise should visit the Office for Student Engagement and talk to a staff member to be sure that their plans match the spirit and intent of these guidelines. 
• Student groups are allowed to fundraise for things that are central to the mission of the group (i.e.: travel, program expenses, etc).
• College offices and the student senate will not generally provide “seed money” for groups to pay for fundraising activity. 
• Student groups may contact offices for contributions to their effort.  However, if fundraising goals are not met, college offices cannot be expected to fill in the gaps.
• Students are expected to conduct fundraising in a way that predominantly focuses on the internal campus community (ie: bake sales, letter writing, events, etc.).
• Students are welcome to approach their own friends or family members for fundraising support, but we ask that student groups refrain from broader outreach to alumni, trustees, businesses, or foundations so that the fundraising does not conflict with the college’s fundraising efforts.
• Out of respect for our neighbors, please do not approach local businesses for in-kind or monetary donations. You can imagine how often some of the local businesses are contacted.
• Requests from student groups cannot appear to come from college offices. Please do not use Reed letterhead or include the names of college offices in fundraising requests. Be clear with donors that this is not considered a donation to Reed College and that they will not receive a receipt for tax purposes.
• If a student group is making a donation to a non-profit organization, they should be sure that the money is going to a reputable organization.  Resources such as Guidestar.org can give you important information to get you started.
• Raffles, bingo games or Texas hold’em games must follow state laws. See the Department of Justice FAQ here. 

Fundraising is an exciting and worthwhile endeavor, and an excellent way to build your skillset in a field that offers intriguing career paths. If you are interested in learning more about fundraising, consider getting involved with Reed’s student phonathon program or the Reedies for Reedies scholarship drive. Both offer the chance to help Reed and Reedies, build your resume, and give back to the community. Email annual-fund@reed.edu to learn more. Top of Page

Gray Fund Pilot Use Guidelines

• Only certified van drivers can drive the Pilot. Contact Cyrus Monsef in the Sports Center for information on getting certified (503-777-7285 or monsefhc@reed.edu).
• Those wishing to drive in winter/snow conditions need to take the winter driving course on chains and the traction control feature.

• All users need to make reservations with Michele McPherson.
• Gray Fund users are not required to fill out a van reservation form. All other users must fill out the van reservation form and return it to Michele McPherson.
• Those wanting to use the Pilot for last-minute needs should check with Michele to make sure it’s available.
• Gray Fund users have priority and can bump other users. Other Student Services Staff use is on a first come, first served basis.

• Use for Gray Fund programs or program-related needs is not billed.
• Use for on campus errands and fleet servicing/maintenance does not get charged and paperwork is not required.
• All other uses should be billed to the department using it (ie: orientation, PE, etc.).

Hazing Guidelines

Oregon state law prohibits hazing at colleges and universities. Reed's hazing policy applies to all student organizations and their individual members.

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Mural proposals