Budget transfers move funds within an office or department’s individual budget. Transfers of funds move money between separate offices and departments. Transaction corrections fix incorrect transfers.
Submit a Transfer/Correction Request
Budget Transfers (Intradepartmental)
Budget transfers move or reallocate budget dollars from one account to another. Budget transfers are processed at the end of each month. Multiple budget transfer requests can be submitted per month, but amounts are summed by orgn-account.
On the budget transfer request form, enter the following information:
- Amount
- The orgn-account that will be transferring funds (“from”)
- The orgn-account that will be receiving funds (“to”)
Transfer of Funds (Interdepartmental)
Transfers of funds move actual dollars from one department to another. Fund transfers include paying for goods or services provided by another office or sponsoring an event organized by other departments.
Requests to transfer funds should originate from the department that is paying or transferring funds from their budget. Departments receiving funds may send the request when written or email approval from the other department is obtained. Departments are not required to request fund transfers for purchases from or services provided by the bookstore, mailroom, print shop and the computer store.
On the transfer of funds request form, enter the following information:
- Amount
- The orgn-account that will be transferring funds (“from”)
- The orgn-account that will be receiving funds (“to”)
- The reason for the transfer (“description”)
Transaction Corrections
Transaction corrections are to move or correct transactions that got recorded to the wrong account (e.g., a travel expense that got charged to supplies). On the transaction correction form, enter:
- Amount
- The current orgn-account where the transaction is erroneously recorded (“from”)
- The correct orgn-account (“to”)
- The document code and description of the original transaction (“description”)