Human Resources

Supervisor Policies and Procedures Manual

IV. Performance review and planning

H. Conducting the year-end discussion

Schedule the review meeting in advance and have all materials prepared before the meeting.  Meet in a quiet, private place with no interruptions.  Keep the discussion simple, direct and relaxed.  Listen, exchange information, reach a clear understanding, and follow-up.  Schedule the follow-up meetings before ending the discussion.

Don't let the review form or procedure become more important than the exchange between the supervisor and employee.

Evaluate the review and planning process: Is communication improved?  Has personal and/or professional growth occurred as a result? Will work be more productive?  Did the review and planning process foster a positive work environment?  Was there a productive discussion of the work being reviewed? Were there any surprises in the formal review?

last revised: 7/1/2007

last reviewed: 2/20/2012

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