Human Resources

Supervisor Policies and Procedures Manual

II. Hiring a new employee

R. Sample letter of confirmation


Name and address


On behalf of Reed College, I am pleased to offer you the (exempt, nonexempt, hourly) regular full time (include the established workweek of either 37.5 or 40) (part time: include number of hours and FTE) position of                                  with the                                 Department.  Your annual salary is                             your monthly salary is                    (note if paid over 12 months) and your starting date is                                         .  

(Indicate if the hire is contingent upon passing a pre-employment physical)


Reed College has a comprehensive benefits package offering a variety of choices to meet individual needs Human Resources will review all benefits plus terms and conditions of employment, including the fact that Reed College is an at-will employer, when you arrive on campus.  If you would like information in advance, please feel free to contact them at (503) 777-7700.

(Moving allowance if applicable)

(A paragraph personally welcoming the employee to Reed College and indicating that you look forward to your professional association.)

If you have any questions, please feel free to contact me at                                .

Please indicate your acceptance of this offer by signing one copy of this letter and returning it to my office no later than                     .  A copy has been included for your own records.




(hiring supervisor)



I accept the terms of this appointment.


Signed,                                                                                                             Date                                          


cc:             Human Resources


last revised: 2/20/2012

last reviewed: 2/20/2012

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