Human Resources

Staff Policies

I. Unpaid Personal Leave

2. Long term unpaid personal leave


Normally for all regular full-time and part-time employees who have been employed in an eligible class for five years or more. This leave is normally granted no more than once every five years.

The program

A long term personal leave is defined as a leave of more than two weeks' duration but not more than nine months' duration. Under no circumstances may a personal leave of absence exceed nine months.

Normally, the purpose for this type of leave is to provide the opportunity for an employee to enhance his/her professional development. The developmental opportunity should be directly related to the employee's current position with the college.

Employees may request a leave by submitting a written request to their supervisor indicating the necessity for the leave and the dates leaving and returning. 

Long term personal leaves require the prior approval of the supervisor and the appropriate Vice President/Dean. Personal leaves will be granted at the sole discretion of the college. 

Leaves will be granted only if cost effective and appropriate means can be found to replace the employee proposing the leave.

An employee on long term personal leave must first use all accrued and available vacation before being placed on unpaid leave, but in no case may the paid and unpaid leave combined equal more than nine months.

An employee on unpaid personal leave does not accrue vacation or sick leave time or receive paid holidays during the time of the leave.

The college generally continues health and dental benefits for employees with this coverage when going on long term personal leave. The employee, however, is responsible for paying the full premium for health and dental benefits. Payment arrangements are to be made with Human Resources. The college will continue to pay the premiums for group life insurance. The college will continue coverage for voluntary accidental death and dismemberment; however the employee must pay the premium. Long term disability insurance cannot be continued while the employee is on long-term leave.

If the employee has a MacLoan or mortgage loan with the college, arrangements for continuation of payment must be made with the Business Office.

Employees returning from personal leave will be restored to their prior position, unless it has become necessary for the college to fill the position on a regular basis. In this case, the employee will be returned to an available and suitable position; the position assigned will be at the sole discretion of the college.

last revised: 7/1/2007

last reviewed: 2/13/2012

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