Human Resources

Staff Policies and Procedures Manual

Table of Contents

  1. General Information
    1. About Reed College
    2. Mission of the College
    3. The Reed Education
    4. History of the College
    5. Operating Principles of Reed College
    6. Living with the Honor Principle
    7. Diversity Statement
  2. Administration
    1. Governance of the college
      1. Board of Trustees
      2. Organization of the College
      3. President
      4. Faculty
      5. Community Constitution
      6. Student Body Constitution
    2. Human Resources Department
    3. Staff committees
    4. Miscellaneous
      1. Fiscal year
      2. Use of facilities
      3. Keys
      4. Lost and found
      5. Identification cards
      6. Automated teller machine
      7. Parking
      8. No solicitation/no distribution rule
  3. Employment Policies
    1. Equal Employment Opportunity
    2. American with Disabilities Act
    3. Sexual and other forms of Prohibited Harassment
    4. Online Training
    5. Whistleblower Policy
    6. Internal Investigations
    7. Drug and Alcohol Policies
    8. Fair Labor Standards Act
    9. Oregon wage and hour laws
    10. Workers’ Compensation
    11. Federal and State Leave Statutes
    12. Smoke Free Workplace
    13. Public Domain
    14. Data Security
  4. Employment
    1. Employment at will
    2. Types of appointments
      1. Regular full-time
      2. Regular part-time
      3. On-call
      4. Student
      5. Temporary
      6. Contract
    3. Exempt/non-exempt employees
    4. Bargaining unit staff
    5. Independent contractor
    6. Interns
    7. Volunteers
    8. Relatives
    9. Break in service
    10. Temporary employee appointment to regular appointment
  5. Hours and Payroll
    1. Working Hours
      1. Work week
      2. Lunch periods
      3. Breaks
      4. Temporary schedule adjustments
      5. Overtime
      6. Shift differential
      7. Maintenance/Audio Visual on-call premium pay
    2. Alternative work schedules
      1. Flexible scheduling
      2. Four ten-hour shifts
      3. Job sharing
    3. Payroll information
      1. Reporting absence to the supervisor
      2. Tardiness
      3. Inclement weather
      4. Payroll related questions
      5. Pay periods and paydays for staff (non bargaining unit)
      6. Pay periods and paydays for bargaining unit employees and student employees
      7. Time reporting
      8. Direct deposit
      9. Payroll deductions
      10. Final wages
  6. Classification and Compensation
    1. Descriptions and Class/Comp Plan
      1. Classification descriptions
      2. Position descriptions
      3. Classification/compensation plan
      4. Request for job audit
    2. Salary Administration Plan
      1. Objective
      2. Responsibility
      3. Salary ranges
      4. Salary determination at time of hire
      5. Promotions
      6. Transfers
      7. Reclassification
      8. Salary above the maximum rate of pay
      9. Documentation
      10. Operating and control procedures
    3. Performance award program
      1. Performance award program
      2. Eligibility
      3. Amount and timing of increase
      4. Procedures
  7. Benefits
    1. Retirement Plan
    2. Supplemental Retirement Annuities (SRA)
    3. Health Insurance for active employees
    4. Health Insurance for retirees
    5. Dental Insurance
    6. COBRA
    7. Health/dependent care banks
    8. Disability insurance
      1. Long term disability insurance
      2. Short term disability
    9. Life insurance
    10. Travel insurance
    11. Tuition programs
      1. Tuition remission for spouse or domestic partner
      2. Tuition remission program for dependent children
      3. Tuition exchange program for dependent children
      4. To apply for tuition remission/exchange
      5. Tuition remission for employees
    12. Employee assistance program (EAP)
    13. Automobile and homeowners insurance
    14. MacLoan program
    15. Mortgage loan program
    16. Domestic partner benefits
  8. Time Off/Leaves of Absence
    1. Overview
    2. Vacation
    3. Holidays
    4. Administrative leave
    5. Sick leave
    6. Unpaid medical leave
    7. Return to work from off-the-job injury
    8. Family medical leave
      1. Federal family medical leave
      2. Leave for victims of domestic violence, sexual assault or stalking
      3. Crime victims leave
    9. Unpaid personal leave
      1. Short term unpaid personal leave
      2. Long term unpaid personal leave
    10. Other leaves
      1. Court leave
      2. Bereavement leave
      3. Military leave
  9. Staff Development
    1. Performance review and planning
    2. Award programs
      1. Excellence awards
      2. Length of service awards
    3. Thank you fund
    4. Education and training
      1. College coursework, non-degree seeking
      2. College coursework, degree seeking
      3. Professional associations and conferences
      4. Staff professional development fund
      5. In-service training
      6. Seminars and workshops
    5. Promotion
    6. Transfer
    7. Applying for vacancies
  10. Safety and Health
    1. Safety and health policy statement
    2. Safety committee
    3. Stop smoking treatment
    4. Prescription safety glasses
    5. Workers’ compensation
    6. Accident reporting and investigation
    7. Early return to work program
    8. Procedure for returning to work
  11. Communication
    1. Written
      1. At Reed
      2. Reed magazine
      3. Academic calendar
      4. Email and memos
    2. Meetings
      1. President’s staff meetings
      2. Semester invitational meetings with the President
      3. Supervisor’s meetings
      4. Open forums
      5. Informational meetings
  12. Employment Records
    1. Reference checks
    2. Records maintenance policy
      1. Files maintained by the college
      2. Changes in information
      3. Access to files
      4. Employee’s right of access to personnel records
      5. Maintenance of other personnel records
      6. Storage of personnel records
      7. Record retention
  13. Grievance Process
  14. Separation from Employment
    1. Separation from employment
    2. Exit interviews
    3. Resignation
    4. Retirement
    5. Involuntary separation
    6. Reduction in staff