Computing & Information Services

Theft, Loss or Damage of College Computing Equipment

Approved by the CPC on March 26, 2003; Last modified on March 9, 2007

Faculty and staff are expected to take reasonable steps to protect College-owned computing equipment from theft, loss, or damage.

Off-campus

1. If a College-owned computer provided to a faculty or staff member is lost, stolen, or damaged while off-campus, the faculty or staff member will normally be required to pay $500 toward the replacement or repair of the computer.*

On-campus

1. Faculty and staff should lock their doors when they leave their offices, even if they intend to be gone for only a short period of time. Lock-down cables will be distributed with all laptop computer allocations, and with other computers and peripherals upon request. Facilities Services will install grommets or other means of attaching security cables in faculty and staff offices. Cables should be used consistently. When not in use, laptops should be stored in lockable cabinets and the key should be secured.

2. No payment will be required of faculty or staff in the event that computing equipment is stolen from their offices, provided that they have taken reasonable precautions against theft (as indicated above). If appropriate precautions have not been taken, the faculty or staff member will normally be required to pay $500 toward the replacement or repair of the computer.*

Repeated Theft, Loss, or Damage

In the event of repeated instances of computer theft, loss or damage, especially if reasonable precautions have not been appropriately taken, the faculty or staff member will normally be required to pay $500 or a higher amount, up to the cost of the replacement or repair of the computer* and/or may be denied replacement equipment of equal value. The individual will be notified of these potential costs by the College as appropriate.

* College funds may not be used for these purposes. If the loss is covered by the individual's homeowner's or other insurance policy, the coverage amount received should be provided in full to the College towards the cost of a replacement computer.

The Computing Policy Committee can be reached at cpc@lists.reed.edu