- Why is Reed moving to Gmail?
- Why move to Gmail now?
- What is the timeline for moving to Gmail?
- Will my Reed email address change?
- What will happen to my existing email messages?
- Can I continue to use Thunderbird, Apple Mail or another mail client?
- Will ads appear in Gmail?
- Can Google mine the data that is stored in Reed Gmail accounts and use it for commercial purposes?
- Can I send confidential data from my Gmail account?
- Will training be offered?
- Can I still check email over the web?
- Will I still be able to look up Reed addresses?
- I have filters set up to handle incoming mail. Will these be transferred to Gmail?
- I use a shared mailbox. Will I still be able to access it in Gmail?
- I forward my Reed email to an off campus address. Do I still need to migrate?
- I'm ready to make the switch to Gmail! How do I get started?
A: Gmail provides a number of benefits, including:
- Email storage quotas will increase from 1GB to 25GB per user
- The level of spam reaching inboxes will decline
- The Gmail web interface is more robust than the web interface we currently use
- Email integration with Google Calendar, Google Docs, and other Google services will be available
- Users will be able to switch more easily between Reed email and personal Gmail accounts
- We will be able to take advantage of Gmail's powerful infrastructure rather than maintaining (and paying for) our own email infrastructure
A: When Reed first adopted Google Apps for Education the goal was to provide a campus-wide calendaring solution and collaboration tool. Since then, Google Calendar and Google Docs have become valuable resources for much of the Reed community. Now that we have seen how well Google's services work at Reed, we are ready to adopt Gmail.
A: Students can opt-in starting in April. Staff and faculty can opt-in after commencement. Our goal is to have all users migrated by the end of September.
A: No. Your Reed email address and any aliases you have (e.g., email@example.com) will remain the same.
A: Your email messages and folder structure wil be preserved in Gmail.
A: Yes, you can continue to use your mail client of choice. After migration, please follow our instructions for adding your Gmail account to your mail client or mobile device.
A: No, ads are not displayed in the version of Gmail that is included with Google Apps for Education.
Can Google mine the data that is stored in Reed Gmail accounts and use it for commercial purposes?
A: No, our contract with Google prohibits this type of activity.
A: Sending unencrypted confidential data from your email account should be avoided. Please contact CUS and we will help you identify a convenient method for transmitting encrypted data over email.
A: Yes, we are working on a training plan and will announce it when dates are scheduled.
A: Yes, once you've migrated, you can check your Gmail account over the web at mail.reed.edu.
Yes, you will still be able to look up a Reed email address when composing a new message. This will continue to work with the web version and with mail clients like Thunderbird and Apple Mail.
A: No, you will have to re-create the filters in Gmail.
A: Gmail does not support shared mailboxes. CIS has identified a couple of solutions and will be working with individual departments to identify the best option. If you use a shared mailbox, please consult with CUS before migrating.
A: If you're forwarding email but you still have important messages on Reed's server that you want to keep (you can check by logging into webmail.reed.edu), you will need to migrate to Gmail. After the migration is complete, you can turn on forwarding again by changing your delivery preference in IRIS. Please contact CUS if you have questions.
A: Great! Follow our migration instructions!
If you have further questions about the migration to Gmail, please email firstname.lastname@example.org.